Document Submission Guidelines


Please read this document in its entirety. It will help you to produce articles, features and reviews which are appropriate for different sections of the site, and will save us returning pieces to you for resubmission.


Please use our Contact Form to get in touch with us with the following details:

  • an outline of the article that you are submitting
  • the section that you would like to submit for (Journal, Magazine or Colloquy – for more see the Content tab)
  • your real name and a short biography
  • the email address on which you wish to be contacted (please nominate one if you represent multiple authors)

You will be asked to confirm, before submitting your document, that you agree with the following terms and conditions:

  • All work is your own (i.e. that you are the original author)
  • You have copyright over all images, or have the agreement of the owner of images to publish them on Egyptological
  • You will grant us exclusivity over your text for two months (the period of a single issue of Egyptological)
  • You agree with the Plagiarism conditions in the Participate section, and with the Site Policy statements of the website
  • You attribute all photographs. Attribution may be to yourself or to the copyright owner, but all photographs must be attributed

N.B. Please ensure that you keep a back-up copy for your own purposes.  We will make every effort to ensure that your submission is stored in accordance with our Site Policies.  You should, however, retain your own copy of your submission in a safe place.

Acceptable document formats

We don’t wish to confine writers to a template but we do require that documents are submitted in one of the two following formats:

  • Microsoft Word 2003 or above
  • Rich Text Format

Documents may be compressed using the .zip format.

(Regular contributors might be offered privileges allowing them to author articles directly on the site although publication will still require the authority of one of the editors.)

Image formats

We accept 1 photograph for every 250 words in an article.  For example, if your article is 3000 words long, you can submit 12 photographs to accompany it.

We accept JPEG and GIF formats.

Photographs should have a resolution of at least 150dpi. They should be a maximum of 2MB in size.

Photographs may be submitted in black and white or in colour. Colour photographs are preferred, where possible.

If you have not already done so, add references to the photographs in the text so that readers know which photograph illustrates which points you are making.

File names should refer to the figure number allocated in the text (e.g. a reference to “see figure 1” in the text should correspond to a photograph saved with the filename figure1.jpg or figure1.gif). Please add a list of required short descriptive captions for each of the photographs.

Photographs must be sent separately as attachments to an email. We do not accept images that have been embedded in the text of a document or email. Embedding them in documents can lead to significant loss of quality and your images may be unusable.

Languages Supported

At the moment we accept articles in English, but if you wish to ask regarding submissions in foreign languages please contact us to see if we have volunteers who could help to translate your article into English.  In the event that an article has been translated a copy in the original language will also be published when possible.


For the Journal and Magazine authors are required to include a short biography which does not exceed 300 words. It will contain some of the following information:

  • Name and surname (required)
  • A short personal statement about yourself, including relevant qualifications, background and interests (required)
  • Email address for contact purposes (required, but will not be used or communicated outside Egyptological Online – see our Privacy Policy)
  • Academic affiliation, if relevant
  • Links/references to other articles you may have written

Submission Deadlines

From the date of submission to the date of publication we expect to turn any documents submitted within a four week period. If you wish, therefore, to submit a document for the November edition, please ensure that it is with us on or before October 1st. In order to turn around submissions in a timely manner we require very prompt responses to any of our observations, queries or requests for change.

Approval Process

All submissions will be reviewed by the editorial committee. Where multiple authors have contributed to a paper, article, review or report, only the nominated author will be contacted during the review process, and only that author will be responsible for communication with the editors throughout the review and approval process.

Once you have written the paper, article, review or report that you wish to submit and checked it against the Content Guidelines, Style Guide and Copyright and Plagiarism Guidelines you will want to submit it for consideration. This page will take you through the next steps.

Some of the criteria for rejection are as follows

  • Failure to comply with the requirements laid out in the Guideline documents (Content, Style, and Plagiarism)
  • Failure to produce an article that is aimed at the audience for the section to which the article has been submitted. For example, undergraduate essays or similar coursework will only be accepted when it has been modified to speak to an audience, rather than a course tutor or supervisor.
  • Flawed research premise / analysis / conclusions
  • Excessive use of technical terminology and jargon without corresponding explanation
  • English of insufficient quality to be edited effectively
  • Paper submitted has already been published in a readily accessible publication
  • Evidence of plagiarism
  • Unsubstantiated speculation
  • Failure to attribute photographs
  • Any other reason at the editors’ discretion


Documents that meet most, but not all, of our requirements will be returned to the author/s with comments and suggestions and an invitation for resubmission to the section to which it was originally submitted. We are very happy to discuss any changes requested. We may also suggest that an article submitted for one section would be more appropriate for another. Nothing will be published without agreement from the author/s.

Should we return your document to you for any reason, we will work closely with you to assist you with making any changes required.

Should responses be delayed your submission may be delayed until the following issue or, depending on the nature of the problem causing the delay, rejected entirely. Our aim is to encourage writers to submit articles so we will be as helpful and considerate as possible, but we have a strict timetable to work to and we appreciate the prompt response of our participants.


A proof of the final document will be provided as a Word document prior to publication for the author to read through and check for typographical and other copy errors. Although the editors will subject the final version to rigourous checks it is the author’s job to proof read the final version.

How your material will be stored

Your article, review or report will be stored on the servers which host It will be available to view after the issue in which it is published via our archives. All publications are formatted for printing.


Please see our Copyright policy.

For the Journal and Magazine sections we request exclusivity for the duration of the entire issue in which a paper, article, review or report appears. As well as promoting the value of Egyptological Online exclusivity periods make it easier for us to identify any sites which are lifting our content.

All papers in the Journal are required to be original works not published elsewhere.

Articles and short pieces submitted for the Magazine or Colloquy sections may have been published elsewhere previously as long as it has not had a wide distribution in a free-of-charge publication. If a submission has been published elsewhere we encourage you to acknowledge this in the article you submit. Egyptology societies may use this method to advertise the quality of the material produced by their members.

Last modified: September 8th, 2010